Procurement

Procurement

Procurement

Procurement is based within the Finance Department at the College. Procurement is responsible for supporting the College in the following activities:

  • Ensuring compliance with procurement legislation
  • Development Tendering Policies and Procedures
  • Increasing the College’s utilisation of collaborative agreements and contracted spend
  • Improving engagement with Suppliers including SMEs.

South Lanarkshire College is a member of Advanced Procurement for Universities and Colleges (APUC) Ltd which works collaboratively with universities and colleges in setting up Framework Agreements on behalf of the Further and Higher education sectors in Scotland.

South Lanarkshire College, where possible, will utilise existing agreements competitively tendered through Scottish and UK Procurement Consortiums/Centres of Excellence. This includes access to Frameworks from the other National and Sectoral Centres of expertise in Scotland and the UK.

Where established agreements are not available the College will procure via Competitive Tendering, using Public Contract Scotland (PCS) where required, compliant to the following thresholds:

< £5,000 Informal quotation
£5,000 – £9,999 Three formal written quotations
£10,000 – £49,999 Three formal quotations via PCS Quick Quote
> £50,000 – EU Tender threshold Competitive tender via PCS
> EU Tender threshold EU Tender Process

For PCS, suppliers are required to complete a brief self-registration process through the Portal, which can be accessed here.

Procurement Strategy

Our Procurement Strategy, is endorsed by the Finance Committee of the Board of Management and senior management and sets out the procurement direction of South Lanarkshire College. The strategy is subject to ongoing development and shall evolve in line with local, regional, sectoral and national procurement initiatives.

A copy of the most recent Procurement Strategy, can be accessed here.

South Lanarkshire College Contract Register

The College’s Contract Register can be located here.

Sustainable Procurement

Sustainable Procurement is defined as “a process whereby organisations meet their needs for goods, services, works and utilities in a way that achieves value for money on a whole life basis and generates benefits not only to the organisation, but also to society, the economy and the environment.”

South Lanarkshire College is committed to achieving sustainable procurement by:

  • Committing to the Suppliers’ Charter, which is a joint statement between public sector procurement and businesses to facilitate access to public sector procurement opportunities
  • Considering Whole Life Costs of goods and services procured
  • Considering the environmental and social impact of goods and services in the tender process
  • Communicating and promoting sustainability to all employees and service providers and ensuring that it is included in the tender process where appropriate
  • Ensuring Community Benefits are considered in all major works contracts
  • Ensuring all potential Contractors have an understanding of and sign up to the APUC Ltd Supply Chain Code of Conduct or have equivalent polices in place. This can be viewed here.

E-procurement

The College currently utilises the Scottish Government’s PECOS System for electronically procuring goods and services.  The service allows routine purchases to be processed electronically from requisition to payment.

The College utilises Public Contracts Scotland online electronic Tendering system, for all requirements above £50,000.

Further Supplier Information

The College’s Terms and Conditions for ordering and purchasing can be accessed here whilst specific terms and conditions for major contracts will be supplied to the appropriate suppliers.

The College issues Purchase Orders for all requirements therefore under no circumstances should any goods, services or works be provided unless you are in receipt of an official Purchase Order from South Lanarkshire College.

The Supplier Development Programme (SDP) is a partnership of Local Authorities, Scottish Government and other public bodies which work together to provide business support in all aspects of tendering.  Training courses are provided for businesses looking to tender for public contracts in Scotland.  More information can be found here.

Further information can be found using The Supplier Journey which is a one stop shop for guidance on how to bid for public sector contracts.

Procurement Contacts

To speak to someone about procurement, click here.