Disciplinary Procedures

Disciplinary Procedures

INTRODUCTION

South Lanarkshire College aims to prepare students well for the future by developing their skills, knowledge and understanding in a high quality learning environment. Every year the College publishes its expectations about responsible behaviour in its student handbook and “Its All About You” leaflet.

This is consistent with the College’s role to help develop “responsible citizens”.

A student whose behaviour is either irresponsible or unacceptable will be advised of this, using this disciplinary procedure.

The disciplinary procedure has an informal stage and four formal stages. Any stage in the process may be invoked immediately, depending on the nature and severity of the behaviour. However, it is expected in most cases a progressive, staged approach to student discipline will be implemented.

Before invoking a formal disciplinary process, any member of staff may use their professional judgement and issue verbal warnings informally. The formal process is to be implemented if the severity of the conduct means that an informal verbal warning is not sufficient.

A broad summary of the progressive staged approach is outlined below:

Stage 1 Verbal warning confirmed formally in writing to the student
Stage 2 Written warning
Stage 3 Final written warning
Stage 4 Suspension from attendance at the College for a specified period or while an investigation takes place which could lead to expulsion or immediate expulsion depending on the nature of the behaviour.

PROCEDURES

Verbal and written warnings are issued by:

Lecturing Staff, Curriculum Manager, Head of Student Services, Training & Employment Advisor (for non-academic matters, funded programmes only), or a more senior member of college staff.

SEVERITY OF MISCONDUCT

The nature of the misconduct and surrounding circumstances may result in any of the following four stages being implemented with immediate effect.
All formal warnings will be ‘live’ on a student’s record for one year from the date of issue. Notice of all warnings should be recorded on a Discipline Mapping Sheet (SD1) inserted in the Record of Achievement (ROA). Copies of warnings should be held by the appropriate Curriculum Manager.

STAGE 1

(In most cases, a student will have received an informal warning before receiving a formal verbal warning).

Verbal warning: This is actioned by a staff member and countersigned by a Curriculum or Line Manager. Some examples of behaviour that may warrant a verbal warning are:

Unauthorised use of mobile technology devices in class
Copying
Use of intimidating/unwelcome discriminatory language or behaviour
Any behaviour that disrupts learning
Littering

After the formal verbal warning takes place, details of the nature of the warning will be confirmed in writing to the student using Student Disciplinary Form (SD2). All Warnings should also be recorded on the Discipline Mapping Sheet (SD1) inserted in the Record of Achievement (ROA).

STAGE 2

(In most cases, a student will have received a verbal warning before receiving a formal written warning.)

Written warning: This is actioned by a Curriculum or Line Manager and countersigned by member of staff. Some examples of behaviour which may warrant a written warning are:

Use of intimidating/unwelcome discriminatory language or behaviour
Illegal Internet Access/ transmission of offensive materials or statements
Damage to property on College estate
Smoking outside designated area
Persistent disruption to learning

After the formal written warning takes place, details of the nature of the warning will be given or forwarded to the student using Student Disciplinary Form (SD2). All warnings should also be recorded on the Discipline Mapping Sheet (SD1) inserted in the Record of Achievement (ROA).

STAGE 3

(In most cases, a student will have received a written warning before receiving a final written warning.)

Final written warning: This is actioned by a Curriculum or Line Manager and countersigned by member of staff. Some examples of behaviour which may warrant a final written warning are:

Use of intimidating/unwelcome discriminatory language or behaviour
Plagiarism
Suspected malpractice

After the formal final written warning takes place a letter detailing the nature of the warning will be given or forwarded to the student using Student Disciplinary Form (SD2). All Warnings should also be recorded on the Discipline Mapping Sheet (SD1) inserted in the Record of Achievement (ROA).

STAGE 4

(A student is likely to have received a final written warning before reaching this stage.)

Suspension/Expulsion: If a student is suspected of gross misconduct, the Associate Principal or other department Head may suspend them immediately to allow an investigation to take place prior to further action. Student suspension can be actioned by: a Curriculum Manager, Training & Employment Advisor (non-academic matters, funded programmes only), Associate Principal, Head of Student Services or a more senior member of staff.

Student expulsion can be actioned by: Associate Principal, Depute Principal or Principal.

Some examples of behaviour considered to be gross misconduct and warranting suspension/expulsion are:

Being under the influence of alcohol and/or illegal drugs
Committing a criminal act eg vandalism, assault
Contravening the College’s Equality, Inclusiveness or Child Protection policies
Any other conduct that is deemed to be gross misconduct

After the student has been advised of their suspension/expulsion and when a formal suspension/expulsion meeting takes place, details of the nature of the incident will be given or forwarded to the Student using Suspension/Expulsion Form (SD3). All Warnings should also be recorded on the Discipline Mapping Sheet (SD1) inserted in the Record of Achievement (ROA).

Readmission following expulsion:

Any student seeking readmission to a College course following an expulsion should apply through the normal College application process.

APPEALS

Right of appeal

All Students have the right to appeal a disciplinary action at each stage of the disciplinary process. If there are extenuating circumstances or additional evidence or information that is relevant but not known by the member of staff at the time of the disciplinary action. An appeal should be made on the Student Disciplinary Appeals Form (SD4).
Appeal Process

An appeal should be submitted in writing to the College within ten working days from the day the decision was received by the student.

An appeal hearing will be arranged as soon as possible, but not later than ten working days from the receipt of the Student Disciplinary Appeals Form (SD4). If the student fails to appear at the appeal hearing it will be presumed that the student has withdrawn their appeal unless a medical certificate has been submitted to the College within 2 days of the appeal hearing date.

The outcome of the appeal will be conveyed to the student in writing within ten working days.

Appeal Stages

An appeal will be heard by a more senior member of staff than the staff member involved in the disciplinary action at stages 1-3. A stage 4 appeal should be made to the Depute Principal. If a student is not satisfied with the outcome of any of the above, they may then appeal to the College Principal (or the Depute Principal if the appeal was heard by an Associate Principal). At any appeal, it is important that additional relevant evidence or information that could have a bearing on the disciplinary decision is made available along with the Student Disciplinary Appeals Form (SD4).

Having exhausted the College appeals system, dissatisfied students may appeal to the Scottish Public Services Ombudsman. http://www.spso.org.uk

 

Summary Timeline

Stage   Next Stage
1. Verbal warning Appeals (SD4)
2. Written warning Appeals (SD4)
3. Final written warning Appeals (SD4)
4. Suspension/expulsion Appeals (SD4)
5. Appeals stages 1-3 within 10 working days Appeals (SD4)
6. Appeals stage 4 Appeals (SD4)

 

Associated Forms:

•    Discipline Mapping Sheet (SD1)
•    Student Disciplinary Form (SD2)
•    Suspension/Expulsion Form (SD3)
•    Student Disciplinary Appeals Form (SD4)

College related policies, procedures or handbooks:

•    Malpractice/maladministration in Internal Assessment
•    Student Handbook

 

STUDENT DISCIPLINARY APPEALS FORM (SD4)

 

Student Name……………………… Class ……………..  Faculty ……………………….

 

Employer/Managing Agent ………………………………

 

Date of Incident …………………………..        Time …………….

 

Member of Staff ……………………………………………………..

 

BASIS OF APPEAL (Must be submitted within 10 working days.)

 

 

 

 


 

 

ADDITIONAL INFORMATION TO SUPPORT APPEAL

 

 

 

 

 

 

 Signature ………………………………………..…………………  Date ……………….