Procurement

Procurement

Procurement Strategy

South Lanarkshire College is committed to obtaining value for money in all its procurement activities and ensuring that the procurement of goods, services and works adheres to the College’s Procurement Strategy and Financial Regulations.

The College’s Procurement Strategy can be viewed here and is endorsed by the Finance Committee of the Board of Management and senior management.  It sets out the procurement direction of the College and is subject to continual development.  The College will maintain it   responsive to sectoral, regional and national procurement initiatives.

Contracts

The College is a member of Advanced Procurement for Universities and Colleges (APUC) Ltd which is the Procurement Centre of Expertise for numerous Universities and Colleges across Scotland. APUC Ltd works collaboratively with Universities and Colleges in setting up contracts on behalf of the Higher and Further Education Sector in Scotland. South Lanarkshire College procures from many of these contracts.

The College also has access to Scottish Public Sector Contracts established by Procurement Scotland, and is currently developing further links to other appropriate buying consortia.

The College’s current contract register can be accessed by using the following link – http://www.apuc-scot.ac.uk/#!/institution?inst=35

Where the College requires to procure goods, services or works that are not covered by agreements set up by the above, the College complies with the following procedure:

• Purchases between £5,000 and £10,000 – 3 quotations
• Above £10,000 – competitive tender
• Above £164,176 (goods and services) – EU Tender
• Above £4,104,394 (works) – EU Tender

Public Contracts Scotland Advertising Portal (PCS)

South Lanarkshire College advertises all tenders above £50,000 through the Public Contracts Scotland Advertising Portal.  The PCS Portal is also used for smaller value tenders where this is appropriate.

Suppliers are required to complete a brief self-registration process through the Portal, which can be accessed via www.publiccontractsscotland.gov.uk

E-Procurement

The College has implemented the Scottish Government’s PECOS System for electronically procuring goods and services.  The service allows routine purchases to be processed electronically from requisition to payment.
The College is working to develop more suppliers onto the system as part of the ongoing implementation of the PECOS System.

Sustainable Procurement

The Sustainable Procurement Task Force (SPTF) was established as a business-led task force by the UK Secretary of State for the Environment and the Chief Secretary to the Treasury in order to develop a National Action Plan and make the UK a leader in the European Union in sustainable procurement.  Its definition of sustainable procurement is:

“a process whereby organisations meet their needs for goods, services, works and utilities in a way that achieves value for money on a whole life basis in terms of generating benefits not only to the organisation, but also to society and the economy, whilst minimising damage to the environment.”

South Lanarkshire College aims to develop its sustainable procurement performance with a continual evolution of procedures and guidelines which will be monitored via the Sustainablility Group, comprising of a team of senior managers in the College.

Terms and Conditions

The College’s Terms and Conditions for ordering and purchasing can be accessed here whilst specific terms and conditions for major contracts will be supplied to the appropriate suppliers.  Order and purchasing terms and conditions. 

Equalities

All service providers and contractors appointed by and/or working on behalf of the College will be responsible for following the College Equality Policy on the protected characteristics as outlined in the Equality Act 2010: age, disability, gender reassignment, pregnancy/maternity, race, religion or belief, sex and sexual orientation.

The College will include the appropriate conditions in any contracts or agreements with external service providers. The College will take all reasonable steps to confirm acceptance of the conditions by the service providers / contractors.

The dietary requirements of ethnic minorities will be catered for by the catering service provider.

Disability access requirements and the needs of those individuals or groups covered by the protected characteristics will be taken into consideration by those engaged in planning, constructing or modifying estates, facilities and services.